Finance & Operations Manager

Finance & Operations Manager

Check all associated application documentation thoroughly before clicking on the apply button at the bottom of this description.

Part-time (a total of 24 hours weekly, worked across 3 or 4 days a week)

£32,000 - £38,000 p.a. dependent on experience

We are seeking an experienced, highly organised and detail-oriented Finance & Operations Manager to oversee the gallery’s day-to-day financial administration, artist accounting, bookkeeping processes and operational finance systems. Reports directly to the gallery owner.

Key Responsibilities

Artist Accounting & Reporting

• Prepare financial, sales and inventory reports

• Primary liaison between artist studios and accountants on financial matters.

• Track artist-related, exhibition and production costs, apply deductions and recoupments

Gallery Finance & Bookkeeping

• Manage incoming/outgoing invoices, payments, and supplier processing

• Reconcile bank accounts and maintain accurate records in Xero

• Oversee accounts payable/receivable and monitor VAT deadlines

• Prepare financial information for year-end accounts and audits

• Approve and monitor company card expenditure

Art Fair & Project Finance

• Prepare post-art fair financial reports and profitability analyses. xwzovoh

• Track and maintain cost systems for exhibitions, projects and fairs.

Operations & Administration

• Manage business rates, operational finance obligations, and employee health insurance

• Support gallery administrative systems and procedures

• Assist with special projects and operational initiatives as required

Candidate Profile

• 3–5 years' experience in finance, bookkeeping, operations, or arts administration

• Strong working knowledge of Xero or similar accounting software, with excellent Excel and reporting skills

• Highly organised, detail-oriented, and able to manage multiple deadlines

• Strong communicator, confident liaising with artists, accountants, and external stakeholders

• Experience within a commercial gallery, auction house, or creative business highly desirable

Closing date for applications: 5pm on 1st July

Candidates will be required to complete an interview and skills test