Receptionist Administrator

Derby | 2 x Part time Receptionist Administrators - Temp to Perm We are looking for a 2 x Part time Receptionist Administrators to manage our front desk and to perform a variety of administrative and clerical tasks. To provide efficient and professional customer service. Salary💷 £15,216.00 Working Hours 21.5 hours Monday - Thursday 8.00 -12.45, Alternate Fridays 8.00-13.00 21.5 hours Monday - Thursday 12.15 -17.00, Alternate Fridays 8.00-13.00 Benefits Package Career progression Competitive salary Company pension scheme 25 days annual leave (pro rota) + 8 statutory holidays, Christmas shut down BUPA Health care Free onsite parking Death in Service benefit Long Service awards Purpose of role and key accountabilities: * Be the first point of contact on site. * Maintain good housekeeping of the entire reception area; control inventory of office equipment and consumables. * Taking phone calls and ensuring correct information is passed to the relevant person in a timely manner, giving out email addresses when appropriate. * Sorting and distributing post. * Welcomes visitors ensuring the relevant host is informed. * Maintains security by following set procedures; issuing visitor badges, monitor visitor and contractor access and maintain security awareness, including storing of secure information, and take appropriate steps for individuals if correct paperwork not received in a timely manner. * Prepare monthly visitors reporting including relevant data checks; administer and continuously improve the group tool for visitor registrations; provide first level user support. * Monitor visitor process compliance, manage deviations with support of the executive team, organize debrief sessions as per visitor process. * Prepare invitation letters and visa applications. * Admin support as necessary to support effectiveness of the site, various departments * Maintaining corporate documents, files and records with effective filing systems * Placing buffet request orders and taking delivery and ensuring it gets to the correct individual. * Any other reasonable duties as required by management which are within your capabilities. Core skills/attributes needed: * Good communication skills; * Able to present a professional image and positive attitude; * Excellent customer service skills; * Knowledge of office systems and procedures, including Microsoft Packages, particularly MS Word and Excel; * Must be accurate, precise and work with tact, discretion, respect and confidentiality; * Strong organisational skills; * Ability to prioritise and organise own workload; * The ability to manage pressure and conflicting demands and prioritise tasks and workload; * First aider trained preferable; The employee must also strive to support the elements of the SQCDP framework of the wider Gardner business; Safety: work in line with all accredited company safety standards in order to provide a safe working environment for all Quality: support the quality accreditations across the business to ensure the delivery of a ‘right first time’ performance Cost: support the continuous improvements in cost reduction activities across the company in order to deliver increased profitability and value for money to our customers and stakeholders Delivery: drive improvement in delivery performance to continually exceed customer expectations and targets People: support organisational capability and influence cultural change by embracing diversity, inclusion, wellbeing and community